Procure-to-pay
One trigger. Four files taken care of.
Turn executed contracts into a contract log, staged purchase orders, budget updates and an accrual workbook.
Reported customer result
2–3 hours a week saved
Time previously spent updating four files by hand
The work before Billow
With more than 50 contracts to manage, every new agreement meant opening a PDF, reading the fee structure, logging the vendor and program, setting up a purchase order, finding the budget line and copying the details into the accrual workbook. Four files, and four opportunities to miss something.
How Billow handles it
From the source documents to work your team can review.
- 1
Start with the signed contracts
Drop executed contracts into a folder and message Billow on Teams. Billow reads each PDF and extracts the vendor, program, department, fee structure, GL coding and dates.
- 2
Update the connected work
Billow logs the contract, stages the purchase order, finds the budget line and populates the accrual workbook in one batch.
- 3
Review what needs a decision
Fields Billow cannot determine are marked for human review. The manager reviews each batch, with a record of what was read, decided and written.
What you get back
- Updated contract log
- Staged purchase orders
- Budget and accrual workbook updates
- Source-linked activity log
Where your team steps in
Your manager stays in the loop on every batch. Unclear fields are flagged instead of filled with guesses.
“Contracts used to live on my desk for days; read, log, budget, accrual, four files, all by hand. Now one trigger updates everything. I review the deltas.”